The Morton Grove Public Library provides a balanced and broad collection of materials in appropriate and varied formats to meet the educational, informational, and recreational needs of the community. This includes hiring qualified staff to make informed selection, replacement and withdrawal decisions as space and financial considerations allow, in order to maintain a current and balanced collection.
The Library Director is responsible to the Board of Trustees for the selection of materials and development of the collection. Collection management, including decisions about selection, gifts and weeding, is done by librarians with an ALA-accredited master’s degree in library science, or by qualified staff under their supervision. No employee may be disciplined or dismissed for the selection of library materials when the selection is made in good faith and in accordance with written policy required to be established pursuant to Illinois Library Law.
Criteria: Literary merit; enduring value; accuracy; authoritativeness; social significance; importance of subject matter to the collection; timeliness; popular demand; cost; scarcity of material on the subject and availability elsewhere; quality and suitability of the format; other considerations may be applicable in specific subject areas. Selectors should choose materials that build a well-rounded collection reflecting various viewpoints and opinions. While the library does endeavor to support school curricula, textbooks are not collected.
Tools: Professional journals; trade journals; subject bibliographies; publishers' catalogs and promotional materials; reviews from reputable sources; lists of recommended titles; and sales representatives for specific materials. Purchase suggestions from patrons are also an important source.
Replacement: Items damaged beyond reasonable repair, as well as items lost or stolen, are evaluated for withdrawal or replacement. An item will be replaced if it is available, affordable, not out-of-date, and if it meets any one or more of the following criteria:
Items not meeting the above criteria will be withdrawn.
it is considered part of a core collection, or
it is in steady demand, or
it is the best source for information on a relevant topic
Withdrawal/Weeding: On a regular basis, library staff evaluate the library’s collections based on general wear and tear as well as on circulation statistics. Items that are worn out are evaluated for potential replacement according to the criteria in the preceding paragraph. Items not meeting those criteria are weeded in order to make room for newer materials. The library reserves the right to dispose of weeded items in any manner deemed cost-effective by library staff, including selling them.
Multiple Copies: While the Library does not have the budgetary resources to buy multiple copies of every title it owns, it does buy multiple copies of titles that have high patron demand. Titles with reserves or with broad popular appeal are generally ordered in duplicate. For titles with many reserves additional copies are ordered.
Materials should be purchased in a variety of formats for library patron use.
Multimedia formats are considered and collections established when a significant portion of the community has access to the necessary technology to make use of the format.
The Morton Grove Public Library accepts donations of books and other materials. Donated materials may be added to the collection in accordance with the library's selection guidelines. Materials not added to the collection may be sold in used book sales to generate funds for the library, or shared with other local organizations.
The Library also accepts monetary donations for the purchase of materials for the collection (a gift book or in memoriam). The library's selection guidelines apply to any materials purchased with these funds.
Because of limitations of space, money and staff, the library reserves the right to accept or discard, at its discretion, any donated materials.
A singular obligation of the public library is to reflect within its collection differing points of view on controversial or debatable subjects. The Morton Grove Public Library does not promote particular beliefs or views, nor does the selection of an item express or imply an endorsement of the author's viewpoint. Library materials will not be marked or identified to show approval or disapproval of the contents, nor will items be sequestered, except for the purpose of protecting them from damage or theft.
Comments from members of the community about the collection or individual items in the collection frequently provide librarians with useful information about interests or needs that may not be adequately met by the collection. The Library welcomes expression of opinion by patrons, but will be governed by this Collection Development Policy in making additions to or deleting items from the collection.
Patrons who request the reconsideration of library materials will be asked to put their request in writing by completing and signing the "Request for Reconsideration of Library Materials" form.
Upon receipt of a formal, written request, the Director will appoint an ad hoc committee from the professional staff including, but not limited to, the selector for the subject area of the item in question and the appropriate Department Head. The committee will make a written recommendation to the Director who will then make a decision regarding the disposition of the material. As early as possible, the director will communicate this decision, and the reasons for it, in writing, to the person who initiated the request for reconsideration. The Director will also report on the challenge and resulting decision at the next board meeting.
In the event that the person who initiated the request is not satisfied with the decision of the Director, he/she may appeal for a hearing before the Board of Trustees by making a written request to the President of the Board. The Board of Trustees reserves the right to limit the length of presentation and number of speakers at the hearing. The Board will determine whether the request for reconsideration has been handled in accordance with stated policies and procedures of the Morton Grove Public Library. On the basis of this determination, the Board may vote to uphold or override the decision of the Director.
Approved by the Morton Grove Public Library Board of Directors October 16, 2014; re-approved April 9, 2015; re-approved October 8 2015.